Engineering Administrative Assistant

Job Description

SUMMARY

The Engineering Assistant will report directly to and work directly under the Engineering Department Manager & Supervisor. The Engineering Assistant will aid the engineering department manager and department drafters in completing projects by performing typical following communications, creating copies of fabrication packages, and maintaining departmental documents.



ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Create “Fabrication Packages” for the production departments by making all required copies of drawings, shipping bill of materials, and any other pertinent fabrication data.
Create and send pdf packages of installation drawings to dealers and install subcontractors.
Create and send pdf of building warranties to customers.
Create and send Job Specific Specification Packages to customers.
Print and compile installation packages.
Update Fabrication Drawing Libraries.
Create practice drawing template with our standard products.
Review “Approval Drawings Packages” before being sent to customer.
Review & Complete Material Specifications.
Contact structural engineers send, follow-up, and receive stamped drawings.
Log in FileMaker & LeanKit to keep up to date.
Perform general data follow-ups on projects as requested by drafters for items such as: color selections, product specifications.


SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.



QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to work independently.
Demonstrate proficiency in both oral and written communication.
Maintain effective, readily accessible files and records of office reports.
Establish and maintain effective working relationships with co-workers and outside vendors/customers.
Proficient in Excel, Word, Outlook, & Teams.
Excellent organizational skills are a must.


LANGUAGE SKILLS

Ability to read and comprehend complex instructions, short correspondence, and memos in the English language.



MATHEMATICAL SKILLS

Ability to add, subtract two-digit numbers and to multiply and divide with 10's and 100's.
Ability to perform these operations using units of American money, weights, and measurements.




COMPUTER SKILLS

Microsoft Windows, Word, Excel, File Maker Pro, Outlook, Spreadsheets, Teams,

Graphs and E-mail

AutoCAD is not a requirement at time of hire but may be a learning requirement.



REASONING ABILITY

Ability to apply common sense understanding to carry out complex instructions.
Ability to discern when other parties need to be involved in validating priorities.


CERTIFICATES, LICENSES, REGISTRATIONS

Valid Drivers License



PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.